Recruiting Automation Case Study

21 Property Group Applicant Intake & Reporting

For 21 Property Group, IXM built an applicant intake workflow that checks contact details, prevents duplicate records, uploads resumes to the ATS, and syncs source data for reliable daily reporting.

Property Management / RecruitingOngoing client engagement

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Project scope at a glance

Intake

Contact and duplicate checks

ATS

Applicant records and resumes

Reporting

Daily applicant visibility

The Challenge

What needed to be cleaned up

Recruiting reports are only useful when the records behind them are dependable. 21 Property Group needed an intake process that kept contact information, resumes, and applicant sources connected without creating duplicate records.

Outcomes & Impact

Cleaner contact information and applicant records
Duplicate prevention built into intake
Resumes attached to the applicant record
More traceable inputs for daily reporting

Our Solution

What IllusionX Media built

Built checks for direct contact information before applicant records move through intake.
Added duplicate prevention and resume uploads to keep ATS records organized and actionable.
Connected source-data synchronization to the cloud and daily applicant reporting for a traceable path from intake to report.

IXM project summary

The goal was straightforward: give the recruiting team records they can act on and reports they can trust, with the checks built into the process.

Tech Stack

Tools and systems involved

Applicant Tracking SystemCloud Data SynchronizationData ValidationWorkflow AutomationDaily Reporting

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