Scheduling Automation Case Study

21 Property Group Recruiting Scheduler

IXM built a custom recruiting scheduler for 21 Property Group, connecting Workable and Google Calendar around multi-calendar availability, recruiter-specific booking rules, and scheduling restrictions.

Property Management / RecruitingOngoing client engagement

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21 Property Group Recruiting Scheduler project preview

Project scope at a glance

Workable

Recruiting workflow

Calendars

Shared availability checks

Rules

Recruiter-specific scheduling

The Challenge

What needed to be cleaned up

21 Property Group's scheduling requirements went beyond what Workable could support natively. Availability across multiple calendars, different recruiter rules, and booking restrictions needed to work together in one workflow.

Outcomes & Impact

Scheduling tailored to the recruiting team
Availability considered across multiple calendars
Consistent recruiter-specific booking restrictions
A custom workflow beyond native ATS scheduling

Our Solution

What IllusionX Media built

Designed a custom scheduling workflow around the team's actual recruiting requirements.
Connected Workable and Google Calendar through API integration, with Python supporting the automation.
Built multi-calendar availability handling and recruiter-specific booking rules into the scheduling process.

IXM project summary

The scheduler adapts to the way the team books interviews, instead of asking the team to work around the limits of its ATS.

Tech Stack

Tools and systems involved

WorkableGoogle Calendar APIPythonAPI IntegrationWorkflow Automation

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